1. INTRODUCTIONWe take privacy and related matters very carefully, and we have put a number of measures in place to give you the confidence that the data you have given us is safe. Please read this privacy notice carefully. If you have any questions or concerns, please contact us so we can give you more details.
2. WHAT INFORMATION DO WE COLLECT? The only personal details we need from you are requested on this form. If we need additional details we will always tell you why we are collecting it.
3. HOW DO WE USE PERSONAL INFORMATION?Personal information collected is mainly for us to communicate with you as part of the services we provide to you.
4. WHAT LEGAL BASIS DO WE HAVE FOR PROCESSING YOUR PERSONAL DATA?We only process your personal data because you have have given us your details and we are keen to communicate with you for official purposes.
5. WHEN DO WE SHARE PERSONAL DATA?We treat your data confidentially. Being a CRM system that helps to store contact details and communicate with contacts, we utilize the services of a trusted CRM partner (
My Centre Office) to store our business data, and help deliver emails and SMS on our behalf. All our emails are tracked for delivery purposes, however, you can notify us if you want us to opt you out of email tracking. My Centre Office is a trusted organisation that has put in place sophisticated systems to keep your data safe.
6. MEMBER DIRECTORY & DISCOVERABILITY (For Clubs/Associations)To facilitate networking and connections within our community, certain professional information you provide on this form will be visible to other members in our Member Directory. This includes your name, job title, location (city/region), and any social media links you add to your profile.
Your email address, phone number, and other contact details remain private and are never shared in the directory.
While these details are visible to other members by default, you have full control over your directory profile. You may hide individual fields, adjust what information is displayed, or remove your profile from the directory entirely at any time. To manage your visibility preferences, log into your Membership Portal and access the "Can other members search for you?" section under your privacy settings. You can adjust these settings at any time without affecting your membership status or access to other services.
7. HOW DO WE STORE PERSONAL DATA?We store personal data securely via the services of a 3rd party as described in [5]. Servers are kept in a secure data centre. Access to all of mycentreoffice's resources online are routed through a secure channel. This is because mycentreoffice has a secure certificate, an extra level of protection put in to prevent unauthorised access. Our team understand the importance of data privacy and we constantly look for ways to protect your data.
8. HOW LONG DO WE KEEP YOUR PERSONAL DATA FOR?We keep your data based on our contractual obligations. If you decide not to use our services, or you do not want us to hold your data, please contact us immediately.
9. YOUR RIGHTS IN RELATION TO PERSONAL DATAWe respect your rights as a data subject. You can access your personal information anytime, request for correction or deletion. If you would like to withdraw your consent, we will gladly honour your request as well. All you need do is submit a request to us via email. You may also instruct us to restrict the processing of your data or object to further processing. Which ever of these, we will respect an honour your rights.
10. HOW TO CONTACT USPlease contact us via email for any queries!
